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9 Rules For Data Governance To Keep Your Data Safe And Secure

Today, data breaches are all the rage, and no company can afford to lose data. As the data security landscape continues to evolve, more and more people are concerned about the safety of their personal information.

At the heart of any data, strategy is the need to secure data. Protecting company assets, consumer credit, or government data is true. It is impossible to overstate the importance of data security.

WorkingData governance is an important step in managing data quality and security. Delphix Data governance is a set of rules establishing how to keep data secure. Data governance is an important step in managing data quality and security. In the world of big data, data governance is defined as identifying risks to data quality and ensuring data security. It also defines how to control access to data and what activities are allowed or not allowed.

Data governance is vital to keeping your organization’s data safe and secure. But it’s not always obvious where to start. Here you’ll learn what data governance is, how it applies to you or your organization, and how you can ensure your data governance practices are properly set up to protect you or your organization.

Here we will review the data governance rules. These rules were derived from years of working with customers who have used the tools to protect their data and ensure its security. When you look at our nine rules for data governance to keep your data safe and secure, you will understand why adopting some of the processes and best practices of data governance in your organization is necessary.

 1. Understand data governance

Data governance establishes and maintains an environment that allows organizations to securely and effectively manage their data across various data formats, business processes, and organizational units. Understanding the differences between data management and data governance and how they can help an organization will give you a better understanding of the importance of data governance for your organization.

Most businesses have a data governance strategy that helps them understand the different stages in which their data are stored and what data they should keep, delete, or transfer to another location. It includes aspects such as who has access, the data retention period, and the data storage location. But many businesses don’t realize they must establish a data governance strategy.

 2. Make sure you have a plan

An organization’s data governance plan should include all aspects of the data they collect, store, and use, including who gets access to it, what they can do with it, and how long they can keep it. It’s also important that your organization has policies and procedures to ensure compliance with the law and properly implemented. You need to ensure that your employees are aware of these policies, that you have systems in place to ensure that everyone is following them and that you have mechanisms in place to ensure the integrity of your data.

3. Ensure all your data is secure and encrypted

I know this sounds like a bit of an obvious point, but a lot of organizations don’t pay enough attention to this one, especially if their data is going through the cloud. Several risks are involved, and one of the greatest risks is losing your data to hackers. So, ensure that you’re using encryption across your organization.

One thing that can happen if your data is lost or stolen is that it could be used to damage your company’s reputation, lead to financial losses or even result in a lawsuit. Having proper procedures in place and implementing best practices regarding your data security and encryption can ensure that your company remains protected from these types of risks. 

4. Identify data owners

Man with a laptopData governance requires identifying and classifying data into its logical owner, meaning that any given piece of data must belong to someone or something. Each person or thing that needs access to data should have that data assigned to them. Allowing different individuals and departments to access the same data is a big no-no. Data governance should therefore be taken very seriously, and all potential data sources should be identified.

5. Decide who will have access to what data

Once you’ve identified the owners of your data and the purpose for which it will be used, you need to define access requirements. This includes how data will be accessed (by whom) and by what mechanisms. 

You may want to set permissions at a project level (if your projects are long-lived, for example), at a resource level (like, for example, for your salesperson or your accountant), or even at a specific date range.

6. Manage the flow of data through processes and systems

Most businesses collect data every day. There’s a lot of data collected, stored, and processed every day in a wide range of different types of systems. The data is used to help organizations make informed decisions and improve the ways they run their business.

Data governance is the tool that makes it easy for data owners to share data and to make decisions about who gets to see what data. Your data governance program should provide an interface to your business processes and systems. This is what you use to govern access to data within your organization. 

7. Maintain strong security and encryption controls

The importance of security and privacy for your customers can’t be overstated. The internet is becoming increasingly important in our everyday lives, and the threats posed by data breaches have never been greater. Even more concerning are the implications of the ‘internet of things – the world of interconnected devices that will give businesses a window into every aspect of their customers’ lives. Businesses must be aware of the risks associated with customer data and put in place suitable measures to protect it.

All the data we collect must be protected by strong encryption and protected by security policies and procedures. It is essential to implement data classification and mask where possible and, if required, protect the data with appropriate technical controls.

8. Assign accountability for data security and integrity

Woman with a laptopData is the most valuable asset that any business possesses. Data is what keeps your business running day to day. It is the key factor that allows you to make informed decisions about the future. It is imperative to know who is responsible for data security and integrity. Who is responsible for the storage and transmission of data? Who is responsible for ensuring the accuracy of the data being stored and transmitted?

9. Ensure you can recover lost data

Regret happens because you may have failed to implement strong data governance practices or provide adequate training. This is simple: Data breaches are extremely costly to businesses.

One of the ways to ensure you have an effective data recovery plan is to include regular backups of all of your company’s data. You need to identify what information is valuable to your business and how you will keep that valuable data safe.

About the author

Admira Keric

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